ORCID Board Meeting Summary

 

Meeting Date: May 18, 2012

Location: MIT Faculty Club, Cambridge, MA

In Attendance:

  • Liz Allen, Wellcome Trust
  • Micah Altman, MIT
  • Geoff Bilder, Interim ORCID Staff
  • Amy Brand, Harvard
  • Jackie Ewenstein, ORCID counsel
  • Martin Fenner, Hannover (by phone)
  • Diane Geraci, MIT alternate
  • Laurel Haak, ORCID staff
  • Karen Hunter, Elsevier alternate  (byphone)
  • David Kochalko, Thomson Reuters
  • Salvatore Mele, CERN
  • Ed Pentz, CrossRef
  • Howard Ratner, NPG
  • Bernard Rous, ACM
  • Chris Shillum, Elsevier
  • Hideaki Takeda, NII
  • Craig Van Dyck, Wiley
  • Simeon Warner, Cornell
  • Brian Wilson, Thomson Reuters alternate

 

Motions Passed:

  • MOTION: To approve March 29, 2012 meeting minutes (13 aye, 0 nay, 0 abstain)
  • MOTION: Board approves the operating expense for 2012. ED to manage to that budget, report on outcomes and adjust as per ExCo/Board guidance. (13  aye, 0 nay, 0 abstain)
  • MOTION: Board approves structure of membership model. Asked BWG to examine banding and return to Board before June 1. (11 aye, 0 nay, 1 abstain)
  • MOTION: Board approves COI amendment, to add language for disclosure of “material financial or voting interest in entity for board member and family (spouse).”COI disclosure does not necessarily prevent from participation in voting.(13 aye, 0 nay, 0 abstain)
  • MOTION: Board delegates to ExCo the authority to review and approve [membership/subscriber agreement], subject to privacy discussion and decisions today. (12 aye, 0 nay, 0 abstain. 1 not in the room)
  • MOTION.ExecutiveDirector, in consultation with ExCo has authority to agree to material changes to membership agreements, and Executive Director alone for non-material changes. (12 aye, 0 nay, 0 abstain. 1 not in room)
  • MOTION: Board moves to add grants and patents as optional ORCID record elements. Should not delay launch. (12 aye, 0 nay, 0 abstain)
  • MOTION: Board moves to add education as optional ORCID record element. Should not delay launch. (11 aye, 0 nay, 0 abstain).
  • MOTION: Board moves to add YOB as optional ORCID record element. Subject to same privacy controls as other elements. Should not delay launch. (6 aye, 7 nay, 0 abstentions. MOTION FAILED)
  • MOTION: Board moves to apply privacy settings: Private, Share With individuals and
  • organizations, and Public, and System. (13 aye, 0 nay, 0 abstain).
  • MOTION: Board moves that options to change privacy settings apply to all fields except ID and system-level elements, including login, ID, options, and log files. (13 aye, 0 nay, 0 abstain)

The Board discussed and made some initial decisions on privacy issues for the summer test-launch, including:

 

  • MOTION: Board  moves to allow members in Phase to deposit records that may be activated subject to ORCID privacy policy (at the field level) and terms and conditions providing  the member warrants it has the authority and consent to share these data with the public. Without such a warranty, record data will not be shared without opt-in consent of the researcher.(13 aye, 0 nay, 0 abstain)
  • MOTION: Board moves to add a restriction in Member Agreement to include a non- compete. ORCID Counsel has authority to draft and finalize with ExCo.(12 aye, 0 nay, 0 abstain).
  • MOTION: Board confirms Craig Van Dyck as Nominating Committee chair. (12 aye, 0 nay, 0 abstain)
  • MOTION: Martin Fenner, Tom Hickey, Liz Allen, and Simeon Warner to serve on Nominating Committee. (12 aye, 0 nay, 0 abstain)