ORCID Board Directors and Members Meeting Summary

Meeting Date: 21 January 2013

Location: Wellcome Trust headquarters, London UK

In attendance:

  • Liz Allen
  • Micah Altman
  • Patricia Brennan (alternate)
  • Thom Hickey
  • Veronique Kiermer
  • Dave Kochalko
  • Salvatore Mele
  • Ed Pentz
  • Howard Ratner (by phone)
  • Bernie Rous
  • Marta Soler Gallart
  • Hideaki Takeda
  • Chris Shillum
  • Todd Vision
  • Simeon Warner

Non-voting attendees:

  • Rebecca Bryant (staff)
  • Jackie Ewenstein (legal counsel)
  • Laure Haak (ex officio)
  • Laura Paglione (staff)
  • Lisa Schiff (co-chair, BSG)
  • Mummi Thorisson (ORCID EU staff)

Summary:  The Board elected new Directors: Marta Soler Gallart was elected as the researcher Board Member, and Dave Kochalko, Tom Hickey, Chris Shillum, and Hideaki Takeda were elected for a first three-year term under the Affinity Membership structure.  Officers were elected:   Ed Pentz as Chair, Laure Haak as Secretary, and Craig van Dyck as Treasurer.  The ExCo was constituted, with Ed Pentz as Chair, Craig van Dyck as Treasurer, Laure Haak as Secretary, and Liz Allen, Micah Altman, and Bernie Rous as members.  The Board reviewed the 2013 Annual Report, including registrations (500K on the day of the meeting!), membership, outreach, and technical features.  The Board discussed strategic partners, and approved an MOU with ISNI.  The Board discussed and approved pricing for additional tokens for premium members.  The Board reviewed 2013 financials and the 2014 budget and considered additional funding for ORCID EU.  The Board discussed the TRUSTe review of ORCID’s privacy policy and Safe Harbor certification by TRUSTe. The Board discussed and approved a Nominating Committee Charter. The Board reviewed Outreach activities. The Board reviewed technical priorities, and viewed a walk-through of the current ORCID Registry features, including new affiliations module.

Motions Passed:

MOTION: Approve minutes with revisions. VOTE: Unanimous.

MOTION: To elect the proposed slate of Directors as stated, namely Dave Kochalko, Tom Hickey, Chris Shillum, and Hideaki Takeda each for his first three-year term under the Affinity Membership structure.  Vote taken by Board in their role as Members and Directors. VOTE: Unanimous.  Recused: Those on slate were not in the room during the discussion and vote and thereby recused from vote.

MOTION: To elect Ed Pentz as Board Chair, Craig van Dyck as Treasurer, and Laure Haak as Secretary. VOTE: Unanimous. Recused: Those on slate were not in the room during the discussion and vote and thereby recused from vote.

MOTION: To approve Lisa Schiff as Chair of Business Steering Committee.  VOTE: Unanimous.

MOTION: To have Liz Allen and Bernie Rous continue on the ExCo and add Micah Altman. VOTE: Unanimous. Recused: Ed Pentz and those on slate were recused from vote.

MOTION: That price per additional tokens for Premium members be $3000, and available only to P2 members. VOTE: Unanimous.

MOTION: To approve ISNI MOU with revisions. VOTE: Unanimous.

MOTION:  To approve revised Conflict of Interest policy.  VOTE: Unanimous. 1 abstention.

MOTION: To delegate approval of privacy policy revisions required by TRUSTe certification to the ExCo. VOTE: Unanimous.

MOTION: To approve Nominating Committee charter. VOTE: Unanimous.