ORCID Board Meeting Summary

Meeting Date: 5 November 2014

Location: National Institute of Informatics, Tokyo, Japan

In Attendance:

  • Liz Allen
  • Micah Altman
  • Patricia Brennan
  • John Carroll
  • Jonas Gilbert
  • Thom Hickey (phone)
  • Salvatore Mele
  • Ed Pentz (Chair)
  • Chris Shillum
  • Marta Soler
  • Hideaki Takeda
  • Craig van Dyck (Treasurer, phone)
  • Simeon Warner

Non-voting attendees:

  • Josh Brown (ORCID EU, phone)
  • Jackie Ewenstein (counsel, phone)
  • Laure Haak (ex officio, Secretary)
  • Laura Paglione (phone)
  • Claudia Soriana (phone)

Summary: The Board reviewed agreements for national members and sponsors. Suggestion to consider an advisory body in which national leads and sponsors could take part.  Board discussed role of Service Providers, and determined that language defining Service Provider needed to clearly indicate that Service Provider should not be providing access to data obtained through a customer to other parties or in any way co-mingling or aggregating that data outside of the customer data.  The Treasurer provided an update on 3Q financials, noting that with the expense reductions made in 3Q/4Q, ORCID is on track to maintain a cash balance above the self-imposed alert through the end of 2014. In addition, ORCID has seen a 54% increase in membership over 2013 by 3Q 2014.  The Board discussed and approved the 2015 Budget Proposal.  The Business Steering Group reported on progress validating the member model by developing a list of potential members, and suggested that funders and vendors should be top priority, as both can speed up uptake by researchers and adoption by other sectors.   The Board discussed member terms for consortia: benefits, structures, pricing, and recommended that ORCID develop a more harmonized approach to consortium pricing that incentivizes larger groups by offering increasing discounts by group size. The Board had a discussion about “open” vs. “free” access to ORCID Registry data.  The board agreed that ORCID should support content negotiation through API and other formats.  Since some calls are computationally intensive (e.g., for persons with very long works list or author lists), to be able to support broad access to ORCID Registry data, registration should be required for users wanting more than very basic information.  The Board did not support limiting availability of public information; all public information should be available through the Public API.  Regarding record creation, the Board agreed that Trusted Party membership should be default, but that organizations should be able to opt for Creator terms, if desired.  Staff reviewed new releases and 4 technical plans, and Technical Steering Group presented 2015 technical strategic goals.   The Board thanked Chris Shillum for his services as TSG chair, and welcomed Simeon Warner as the new TSG chair.  The Board agreed to hold 2015 Fall Outreach meeting in San Francisco, and started discussion on the role of the Board, which will be on the agenda for the 2015 1Q Directors and Board Members meeting.   The Nominating Committee presented its recommendations for the 2015 Board Director Election slate.

Motions Passed:

MOTION: Approve Minutes of July, September, and October Board meetings. VOTE: Unanimous                                

MOTION: To approve current 2015 budget as it stands, with full Board confidence in expense control and conservative revenue estimates, and in the next Board meeting to see a proposal of new pricing based on group membership and build-up of revenue estimates based on those groups, with confidence limits. VOTE: Unanimous.