ORCID Board Meeting Summary

Meeting Date: 2-3 February 2015

Meeting Location:  Elsevier, New York, New York

In Attendance:

  • Liz Allen
  • Micah Altman
  • Patricia Brennan
  • Jonas Gilbert
  • Laure Haak (Secretary, ex officio)
  • Thomas Hickey
  • Veronique Kiermer
  • Salvatore Mele
  • Ed Pentz (Chair)
  • Marta Soler
  • Bernie Rous
  • Chris Shillum
  • Hideaki Takeda
  • Craig Van Dyck (Treasurer)

Non-Voting Attendees:

  • Josh Brown (ORCID EU)
  • Jackie Ewenstein (Counsel)
  • Liz Krznarich (Staff)
  • Laura Paglione (Staff)
  • Rob Peters (Staff)
  • Claudia Soriano (Staff)
  • Catalina Wilmers (Staff)

Summary:  The Board relected Directors: Micah Altman (MIT), Salvatore Mele (CERN), Ed Pentz (Crossref), Craig van Dyck (Wiley), and Simeon Warner (Cornell) each for their second 3-year term.  Officers were elected: Ed Pentz as Chair, Laure Haak as Secretary, and Craig van Dyck as Treasurer.  The ExCo was constituted, with Ed Pentz as Chair, Craig van Dyck as Treasurer, Laure Haak as Secretary, and Liz Allen, Micah Altman, and Bernie Rous as members.  The Board appointed Communications and Business Steering Group chairs, and constituted the Nominating and Audit Committees.  The Board reviewed the 2014 Annual Report,  technical milestones, and the 2014 Budget report, 2014 Audit plans, 2015 strategic goals, and the 2015 Budget plan.   Staff presented on the 2015 membership pipeline, planned workshops, technical development, and member support. Each Steering Group gave a report.  The Business Steering Group presented on the Business Model and current grant proposals, prioritization of membership sector segmentation, and revisions to the membership agreement to clarify the role of Service Providers. Board reviewed and approved changes in procurement policy to support the option of applying for US federal Funding.  Technical Steering Group presented consortium management approaches, member support objectives, and staff demonstrated the new member support website. Staff presented the proposed record auto-update functionality in coordination with Crossref and opened discussion on ORCID role as service provider to identity federations.  Communications Steering Group presented on 2015 plans and new group membership.   Board had first self-evaluation, including assessment of Board Roles, nominations process, and frequency and duration of meetings.

Motions Passed:

MOTION: To approve last meeting’s minutes.  VOTE:  12 in favor with 2 abstentions.

MOTION: To elect the proposed slate of Directors as stated, namely Micah Altman (MIT), Salvatore Mele (CERN), Ed Pentz (Crossref), Craig van Dyck (Wiley), and Simeon Warner (Cornell) each for their second 3-year term under the Affinity Membership structure.  VOTE: Unanimous.  Recused:   Those on slate were not in the room during the discussion and vote and thereby recused from vote.           

MOTION: To re-elect Ed Pentz as Board Chair, Craig van Dyck as Treasurer, and Laure Haak as Secretary. VOTE: Unanimous. Recused: Those on slate were not in the room during the discussion and vote and thereby recused from vote.

MOTION:  To reappoint Liz Allen, Micah Altman, and Bernie Rous and officers to the ExCo for a one-year term.  VOTE: Unanimous, with candidates abstaining.                 

MOTION: To re-appoint Craig van Dyck and Lisa Schiff as co-chairs of the Business Steering Group.  VOTE:  Unanimous, with candidates abstaining.

MOTION: To approve name change from Outreach Steering Group to Communications Steering Group and appoint name change and John Carroll as chair.  VOTE: Unanimous, with candidates abstaining.

MOTION: To approve amended procurement policy as amended. VOTE: Unanimous.

MOTION: To appoint as members of the Audit Committee: Veronique Kiermer, chair, and Patricia Brennan , Lisa Hart (CrossRef Alternate), and Chris Shillum.  VOTE: Unanimous, with candidates abstaining.

MOTION: To appoint as members of the Nominating Committee:  Marta Soler, Chair, and Thom Hickey, Jonas Gilbert, Chris Shillum, Hideaki Takeda, Mark Hahnel (figshare), Rosemary Feal (MLA).  VOTE:  Unanimous, with candidates abstaining.

MOTION: To approve amended Service Provider language.  VOTE: Unanimous.